Leverage Automation for Transport Management Efficiency  

New Delhi (India), July 15: As a transport manager, you would know too well how challenging it can be to have an efficient transport management process. You’re most likely spending your working hours trying to streamline processes like scheduling, setting up alerts, or sorting through bills. Perhaps several more if you are still doing all of this manually.

Employee transport management solutions can shoulder this load efficiently thanks to automation. It is a single platform with cloud solutions that can optimize transportation operations. Below are some ways the tool improves efficiency.

Benefits of Implementing a Transport Management Solution:

1. Improve Employee Management Through Automation 

How many hours do you struggle to schedule employee commutes in the hybrid workplace scenario? Thanks to automation, transport management solutions can take this task off your back.

The tool allows employees to schedule commutes at any time of the day using the dashboard to choose their vehicles and commuting time. The system automatically updates vehicle availability in case of a schedule change. As a result, another employee can make good use of that seat.

2. Get a Complete Overview of Your Systems With a Transport Management Solution

When you have multiple vehicles departing to different locations, tracking them together can be tricky. Fortunately, you can take care of this through automation and good transportation planning.

Modern transport management solutions have real-time tracking showing you a complete fleet overview. This gives you a snapshot of your vehicle’s live location. Using this data, you can also monitor the route taken by your fleet drivers. This decreases the chances of random changes and stops, thus improving employee safety.

3. Generate Reports Quickly With an Employee Transport Management Solution

Think about how much time and resources you lose when you have poor routes and inefficient timings of your fleet. For example, the loss in pickup time can result in many hours lost in a given month.

By bringing automation into the picture, you can have traffic data reports with a click instead of spending hours identifying trends. This helps plan your transport arrangements accordingly with route optimization. In addition, this enables employees to plan their schedules flexibly and leave for work at the right time.

4. Use Insights From a Transport Management Solution To Improve Employee Commute Experience and Analysis

Traditional systems provide you with the resources to get the job done. But, while it does its work, what if there was a way to improve the efficiency of existing processes? Analytics is one of the highlights of using technology to make changes. With backed-up factual information, you can find a solution for an existing problem.

For instance, if your fleet takes more than a hundred routes every day, analytics can help to measure efficiency. By analyzing traffic data, peak hours, and wait time, the system can provide relevant insights. Based on that, you can improve your existing processes and make transport management more efficient.

5. Manage Transportation Costs Better With a Transport Management Solution 

Companies working with transport management vendors often pay flat fees for employee trips. This is not cost-effective for your company as you may be paying more than required.

Consider the financial implications associated with each mile traversed by your fleet. If you are covering only 70 miles but paying for 100 due to lack of tracking, you lose money. Modern transport management systems include trackers that let you see how much you travel each day. This can allow you to set up custom quotes rather than paying a flat fee, making cost management more efficient.

6. Spend Lesser Time Spent Billing With a Transport Management Solution

Collecting bills from your employees at the end of the month and reimbursing funds manually is a tedious process for you and your company’s employees. While you spend hours filing bills and sending reimbursement requests, your employees anxiously wait for the reimbursement to pass through. Automation can solve both of these issues.

Once a trip ends, transport management software immediately sends a reimbursement request. It saves a copy on the cloud and sends a notification once it processes the request.

Using Transport Management Solutions To Optimise Your Process

The rise in technology in recent years has made great strides in making automation work efficiently. For a transport manager like you, this would be the perfect time to take advantage of it.

If you need a transport management system, try our end-to-end transport management solution MoveInSync. Our SaaS solution uses various automation features to make your fleet efficient. We invite you to contact us for any further queries or to seek more comprehensive information.

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